Skip to content

Sample Administrative Assistant Cover Letter Email Examples

Here at TheJobNetwork, we talk a lot about how to build the perfect resume—after all, it’s your chance to show a potential employer who you are, what you do, and what you will do for them. But although the cover letter has become somewhat controversial in recent years, with the advent of digital hiring tools and job application apps, it’s an element that you should be able to knock out of the park when you need it.

For admin assistants, the cover letter can be a useful way to personalize your resume and packaging for the job to which you’re applying. Having been there, I know the pluses and minuses of having versatile admin experience—sure, you’ve got flexible skills that you can take pretty much everywhere. but when you’re trying to frame yourself as a unique candidate, how do you take those universal admin skills and experience and make them fit the exact job you want?

First, let’s start with the basics of a good cover letter.

Necessity #1: An Appropriate Addressee

If you have a direct name (hiring manager, recruiter, etc.), all the better—make sure the opener is polite and personalized. If you don’t have a specific name, you can still personalize it to the company.

For example:

  • Dear Ms. Perkins,
  •  Hello Ms. Perkins,
  •  Greetings Ms. Perkins,
  •  Dear Techedge Industries Team,

You need to strike the right balance between conversational and formal. Definitely don’t go too casual. The fact that you’re likely submitting these online, or writing an email, can lead to a false sense of familiarity with the person.

Bad examples:

  • Hey Phyllis,
  •  Phyllis Perkins,
  •  Hello:
  •  To Whom it May Concern:

All of these greetings are either too casual, or too vague. “To Whom it May Concern” is the cover letter equivalent of getting mail addressed to “occupant”: chances are it’s going to be passed on without reading. It suggests that the cover letter writer is applying indiscriminately. that might not be the case (you might just be covering for the fact that you don’t have a specific contact person), but they don’t know that). it’s important to be as clear and direct as possible in your cover letter.

Necessity #2: Your Narrative

The whole point of your cover letter is adding context to you, and your resume. On your resume, you have limited space, and the priority goes to potent, high-quality bullet points to illustrate your skills and experience. The cover letter is your chance to craft the larger story of your career, and why you would be a good fit for this job in particular.

For example:

As an experienced administrative assistant and a lifelong home baker, I am thrilled to be applying for this position with Gina’s homemade cookie company. I've worked in companies that are large, small, and somewhere in between, and have found that my skills fit best in a small, close-knit company like Gina’s. I have experience implementing new systems that improve record keeping and office efficiency, and with working as part of a team coordinating complex schedules and details while making sure everything gets done on time.

Bad example:

I am applying for a job at Gina’s homemade cookie company. Please see my attached resume, and let me know if you have any questions.

In the good example, the applicant shows that she’s done her research on Gina’s homemade cookie company (company size, general culture), and is showing how she might fit well in that (as a baking enthusiast and experienced admin). The writer doesn’t necessarily go into her life history, but picks highlights that dovetail well with the job description. It also gives the reader a preview of the kinds of experience to expect in the resume.

In the bad example, the cover letter body says nothing about the writer and does nothing to supplement the resume. It’s just an unnecessary attachment.

Necessity #3: A Strong Finish

Always have a closing paragraph that restates the highlights (why you’re a good fit) and leaves room for follow-up.

For example:

I would love to have the opportunity to join your team and look forward to hearing more about this opening. My skills and experience as an admin (and a cookie enthusiast) would be a great fit as an administrative assistant in your company. please don’t hesitate to contact me if there’s any other information I can provide.

Bad example:

Please let me know more about this job opening.

In these examples, one writer reminds the reader why she is a good fit; the other writer puts the onus on the reader to give more information about the job itself and says nothing about herself in the meantime. You want to make sure you’re aligning yourself with the job in the reader’s mind, and this is your last chance to do so before they read your resume.

Necessity #4: Clean Formatting

Like with your resume, you want your cover letter to be clear and easy to read. That means:

  • A standard font. This is not the time to test out “fun” fonts. Pick something clean and basic, like times.
  • No huge blocks of text. In a letter, unbroken paragraphs can look like the ramblings of a manifesto. You want your reader to see a series of separate, elegantly outlined points.
  • Short Length. A cover letter should never be more than a page, and even a full page is definitely pushing it. Brevity is the soul of wit and the friend of application readers everywhere.

For example:

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role.

I would love to have to opportunity to join the team at Gina’s homemade cookies, and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

Bad example:

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role. I would love to have to opportunity to join the team at Gina’s homemade cookies and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

That’s a lot to cram into one paragraph. Crafting shorter, punchier paragraphs can help you focus your letter on the points you want the reader to notice, and keep it visually appealing as well.

After that closing pitch, all you have left is the closing. Like with the opening address, it should be simple and polite. Not too flowery (“kindest warmest regards, dear recruiter” is…unnecessary.

For example:

Bad examples:

  • Thanks.
  • Fondest wishes,
  • [name—no greeting]
  • Please hit me back, 

And after that, you’re done! Well, except for the resume, the interview, and the negotiation. But your cover letter is in the books, and you have been introduced to your possible future employer.

Let’s take a last look at the sample cover letter as a whole:

Dear Ms. Perkins,

As an experienced administrative assistant and a lifelong home baker, I am thrilled to be applying for this position with gina’s homemade cookie company. I've worked in companies that are large, small, and somewhere in between, and have found that my skills fit best in a small, close-knit company like Gina’s. I have experience implementing new systems that improve record keeping and office efficiency, and with working as part of a team coordinating complex schedules and details while making sure everything gets done on time.

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role.

I would love to have to opportunity to join the team at Gina’s homemade cookie and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

Sincerely,

Francine Waters

Short, to-the-point, informative, appropriate: now that's a letter that shows what a good admin assistant francine would be!

Looking for an administrative assistant job? TheJobNetwork has you covered! Search admin assistant jobs in your city: hundreds of jobs in many fields await!

Want More Content Like This?

Get TheJobNetwork's Latest Career Advice &
Job Seeking Tips straight to your inbox

Administrative Assistant Cover Letter Sample 1: 

I am writing to express my strong interest in working at your company as an administrative assistant. I am a highly capable and experienced administrative professional. In addition to my administrative skills, I offer significant abilities and experience in organizing, prioritizing, confidentiality of documents, and detailed preparation of reports and projects. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me.

I have successfully completed my Masters of Arts in Mental Health Counseling at Brooklyn College. After graduation, I embarked on a new journey where I had the privilege to work at New York Community Hospital where I absorbed a great deal of knowledge and gained huge insight into the field of administration. My time at New York Community Hospital allowed me to work side by side with the senior administrators on matters regarding finance, processes of care, patient satisfaction, corporate compliance and human resources. I am currently working as an executive assistant at the Russian – American Business Association of Staten Island. In a short period of time, I acquired a good understanding of principles and practices of association, planning, records management and wide-ranging administration. My ability to converse efficiently, as well as my writing and analytical skills were all greatly enhanced. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to your organization.

Thank you for taking the time to review my attached resume. Should you have any questions, please contact me at your earliest convenience. I look forward to hearing from you.

Administrative Assistant Cover Letter Sample 2: 

Upon reading the job description you have posted, I am certain I would be a perfect fit for the position at hand. I am extremely computer efficient, and make an excellent assistant/office administrator/support for all who are in need of it in the office when necessary. I possess very good listening skills, am not afraid to ask questions, and am extremely straightforward, acting as a key problem solver when issues may arise.

I am very skilled in math, possess excellent reasoning skills, and give 100% attention to detail. I have extensive experience in the role of executive assistant and administrative assistant, as detailed in my resume attached. I am looking for a position such as the one listed here because it involves assisting and organizing for an executive, which truly is my forte. Out of all positions I have held over the years, my role as Executive Assistant to the COO of Equities Controlling, Operations division at Deutsche Bank was truly my favorite, and I held this role for four years. I only moved on from the position because I was offered a promotion to work within the Equity Options group as an analyst, and I accepted.

In hindsight, I believe I am best fit as an assistant to a smart, busy individual or company. I seem to flourish in that role, and I enjoy the fast paced environment which surrounds such individuals/companies. I work quickly and efficiently under pressure, and truly enjoy being busy.

The position you are looking to fill reads to me as exactly the kind of opportunity for which I have been searching. Please review my attached resume and contact me at your convenience. I thank you for your consideration, and look forward to hearing from you.

Administrative Assistant Cover Letter Sample 3: 

My name is Julia Marks and I am currently a student (senior) at Rutgers University finishing up my BA. I am currently seeking a full time job to pay for the cost of tuition. I came across your listing for the position of Administrative Assistant and am very interested in the opportunity.

I have previous and current administrative work experience and have over 6 years experience working in an office environment. I have done it all – filing, faxing, copying, making spreadsheets, entering data, answering multiple phone lines and emails, etc. – I am quite flexible in the work I do. I am able to take on multiple tasks fairly easily and am able to learn new skills quickly and effectively. I consider myself a hard worker who is easy to get along with (I can provide excellent recommendations in that regard!). I always have a positive attitude because I believe that negativity in any area of your life is just useless and detrimental to what can be accomplished. I consider myself to be highly organized and capable of taking on the tasks listed in your ad. I think I would be a great addition to your team and believe that I could learn a lot as well.

I am available to start as soon as possible and my salary requirements would be negotiable as this would be my first opportunity for full time employment. I have attached a copy of my resume so you may see my qualifications for yourself, however, I believe a face to face interview would allow us to get to know each other better and answer any questions that may arise. I am curious about your company as well and have a few questions that I would like to inquire about myself. I really believe I am an excellent candidate for this position and hope I will be considered. A chance to prove that I can be a great addition to your team is all I ask. Please let me know if there is anything else I can provide in terms of references or writing samples. Thank you for your time. I look forward to hearing back from you.

Administrative Assistant Cover Letter Sample 4: 

I believe the Administrative Assistant position you currently have open would be an ideal fit with my experience. As an experienced administrative assistant, I am adept at managing day to day work flow activities, from providing administrative support to departmental managers to serving as point person and the “voice” of the Company.

My resume outlines my skills and knowledge in Recreation and Tourism, Marketing, Sales, as well as Administrative work. I believe all aspects of my past experiences can benefit your Company. Key elements which I possess for the success of the position includes the following:

  • Exceptional Organization and Customer Service Skills
  • Keen Attention to Detail
  • Proficient in Microsoft Suite, Advanced Publisher Skills (Both MAC and PC Computer Savvy)
  • Commitment (First Person In, Last Person to Leave Mentality)
  • Professional Demeanor
  • Detail Orientated, Accurate, Flexible and Reliable
  • Team Player with the Ability to Work Effectively in any Environment
  • Ability to Develop, Execute, Integrate, and Track Creative Marketing Materials
  • Strong Verbal and Written Communication Skills

Other qualities that I possess, which may not be readily apparent from my resume include integrity, intelligence, and high energy, along with a diverse background and range of abilities. I am one who embraces creativity, new ideas and able to work in fast-paced environments. My ultimate career goal is to grow with a company that is passionate about what they do,works above and beyond for their clients, and is well known for their explicit services.

I believe my dedication, experience, and advanced skills would be an ideal match for this position.  I am eager to learn more about the position and would appreciate the opportunity to speak with you about my qualifications.

Please review my attached resume as my application for this position. I look forward to hearing from you soon.

Additional Resources